Once you have chapters in a book, you and other users can begin to open, close, and track chapters using the Book palette. The Status column in the Book palette displays the current state of each chapter:
- Available indicates that you can open the chapter.
- Open indicates that you already have the chapter open on your computer.
- [User name] indicates that another user has the chapter open. The user name reflects the name assigned to the users computer. Consult the documentation resources provided with your computer to learn about file sharing and computer naming.
- Modified indicates that the chapter has been opened and edited independently of the book. To update the status to Available, reopen the chapter through the Book palette, and then close the chapter.
- Missing indicates that the chapters file has been moved since it was added to the book. Double-click the chapter name to display a dialog box; then locate the file.
Sharing books across a network
If you store books in a shared location, multiple users can open books and edit chapters. To use the Book feature in a multi-user environment, all users must have the same path from their computers to the book; therefore, the book must be stored on a common network server rather than a users computer that is also accessing the book. Before creating a book, you may want to establish this location and set up sharing for appropriate users. You can even store the necessary templates, libraries, graphics, and fonts in the same location as the book. If you need more control over who has access to certain chapters, you can place chapters in different folders with restricted sharing. Consult the documentation resources provided with your computer to learn more about sharing files and folders.
To use the Book feature in a multi-user environment across a network, please keep the following in mind:
When you add chapters to a book, the location of the chapters is recorded in the book project. If the book will be shared across a network, copy the chapters to the appropriate server before adding them to the book. Otherwise, when the book on the server is opened, QuarkXPress will search for the chapters in their original location, such as your hard drive, instead of on the server.
All users must open the book using the same network path. If you use mapped network drives on Windows-based computers, all users must map the server containing the book to the same drive letter. On Mac OS computers, the book must be shared from a server, not shared from a user's computer that is also accessing the book.
Because Windows and Mac OS computers have different network protocols, the status will not always display correctly if chapters of the book are opened on two platforms. Therefore, we do not recommend that you use the Book feature across platforms.
The Book palette updates dynamically as users open, modify, and close chapters. If several users are working with chapters and changing the order of chapters in the book, the Book palette may not update correctly. Closing and reopening the Book palette on each user's computer will update the information.
TIP: To ensure that all users use the same path to access a shared book, each Windows user should map the drive containing the book to a seldom- used letter, such as Y. To do this, locate the server through Network Neighborhood. Then right-mouse click on the server and select Map Network Drive. Select the appropriate drive letter and check Reconnect at Logon. To open the book, select the mapped drive in the QuarkXPress Open dialog box (File > Open).
To access a book on a network server from your Mac OS computer, choose Chooser from the Apple menu. Click AppleTalk. The zones of your network should appear in the lower-left window. Click the zone that contains the server, and then click the name of the server in the right-hand window. Click OK.